{"id":1002,"date":"2023-03-22T12:00:10","date_gmt":"2023-03-22T12:00:10","guid":{"rendered":"https:\/\/www.projectmanagementdocs.com\/?p=1002"},"modified":"2023-03-22T12:00:13","modified_gmt":"2023-03-22T12:00:13","slug":"better-project-manager","status":"publish","type":"post","link":"https:\/\/www.projectmanagementdocs.com\/blog\/better-project-manager\/","title":{"rendered":"How to Be a Better Project Manager"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_65 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >TABLE OF CONTENTS:<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.projectmanagementdocs.com\/blog\/better-project-manager\/#Become_a_Communications_Expert\" title=\"Become a Communications Expert.\">Become a Communications Expert.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.projectmanagementdocs.com\/blog\/better-project-manager\/#Get_a_Mentor\" title=\"Get a Mentor.\">Get a Mentor.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.projectmanagementdocs.com\/blog\/better-project-manager\/#Be_Supportive_of_Your_Project_Team\" title=\"Be Supportive of Your Project Team.\">Be Supportive of Your Project Team.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.projectmanagementdocs.com\/blog\/better-project-manager\/#Never_Stop_Learning\" title=\"Never Stop Learning.\">Never Stop Learning.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.projectmanagementdocs.com\/blog\/better-project-manager\/#Learn_to_Effectively_Chair_Meetings\" title=\"Learn to Effectively Chair Meetings.\">Learn to Effectively Chair Meetings.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.projectmanagementdocs.com\/blog\/better-project-manager\/#Write_Everything_Down\" title=\"Write Everything Down.\">Write Everything Down.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.projectmanagementdocs.com\/blog\/better-project-manager\/#Learn_Peoples_Names\" title=\"Learn People\u2019s Names.\">Learn People\u2019s Names.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.projectmanagementdocs.com\/blog\/better-project-manager\/#Working_on_Your_Skills_Is_Worth_the_Effort\" title=\"Working on Your Skills Is Worth the Effort.\">Working on Your Skills Is Worth the Effort.<\/a><\/li><\/ul><\/nav><\/div>\n\n<p>The biggest secret to becoming a better project manager is knowing you will always be a student. To be truly great, you will understand that you have never \u201carrived,\u201d and can now rest on your laurels. You must always be searching, asking questions, and learning.<\/p>\n\n\n\n<p>Becoming a better project manager is not beyond your reach, but you will have to stretch for it. Let\u2019s look at the best areas for you to put your focus and energy.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-become-a-communications-expert\"><span class=\"ez-toc-section\" id=\"Become_a_Communications_Expert\"><\/span><strong>Become a Communications Expert<\/strong>.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Mastering communications is perhaps the most important skill to have as a project manager, as you are expected to regularly communicate with both your team and the stakeholders. And when we say communications, we are referring to everything\u2014verbal, written, and visual skills.&nbsp;<\/p>\n\n\n\n<p>Never underestimate the power of visuals to help convey your message. Things like infographics, schedules, charts, and graphs can be really helpful in communicating important information, especially for visual learners.<\/p>\n\n\n\n<p>But, be mindful of what and how much you\u2019re communicating. There\u2019s a difference between what people need to know and superfluous information. You don\u2019t want to overwhelm them with an overabundance of details and status reports. Keep your messages short and focused on what\u2019s important to that particular entity.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Get_a_Mentor\"><\/span><strong>Get a Mentor<\/strong>.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Look for project managers who are exceptional and ask to be mentored. If you\u2019re relatively new to the role, a mentor can help you avoid rookie mistakes. You won\u2019t have to learn everything from the ground up. Their knowledge and skills can help you grow more quickly as a manager.<\/p>\n\n\n\n<p>But no matter what the stage of your career, a mentor can be a good idea. Each person you work with will have a unique perspective on how to approach a job. So, having a mentor will broaden your perspectives and perhaps, open new pathways of thinking.&nbsp;&nbsp;<\/p>\n\n\n\n<p>It might help to think of mentorship as a toolbox. When you work with a mentor, you are filling your box with tools that will help you meet the challenges of project management. Each mentor will contribute something a little different, and all of them are helping you become a more well-rounded project manager.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Be_Supportive_of_Your_Project_Team\"><\/span><strong>Be Supportive of Your Project Team<\/strong>.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Offering support and positive reinforcement to your team are critically important for great project management. Not all companies can afford to offer financial incentives or rewards, but you can still make a positive impact with your actions.<\/p>\n\n\n\n<p>In addition to making sure your team has the tangible elements they need to succeed, successful project managers go out of their way to acknowledge their team members when they hit important milestones.<\/p>\n\n\n\n<p>We\u2019re not talking about a quick pat on the back and a \u201cway to go.\u201d Successful managers take it a step further. Not only do they congratulate their team members for a job well done, they make sure the team understands how their contribution resonates on a higher level.<\/p>\n\n\n\n<p>When teams are working on segmented pieces of a larger project, their work can begin to feel very abstract and they may feel detached from the larger goal. They need to know why their work is important and that they are valued for it.<\/p>\n\n\n\n<p>Remember, your team is a reflection of you as a manager. When your team is performing well\u2013you are performing well.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Never_Stop_Learning\"><\/span><strong>Never Stop Learning<\/strong>.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The one way to ensure you&nbsp;<em>don\u2019t&nbsp;<\/em>succeed as a project manager is to study hard and get your PMP certification and then stop learning.&nbsp;&nbsp;Project management is a very broad field and is constantly changing.&nbsp;&nbsp;It\u2019s vital to keep learning and developing your project management skills.&nbsp;<\/p>\n\n\n\n<p>There\u2019s a reason PMI requires you to continue your education to renew your certification. Professionals who hold this certificate are considered to be among the best in the world. The only way to maintain a high level of expertise and relevancy in an ever-changing environment is through continuing education.<\/p>\n\n\n\n<p>So, always keep a focus on learning. There are many ways to do this such as reading books, taking classes, getting a mentor, and attending conferences,&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Learn_to_Effectively_Chair_Meetings\"><\/span><strong>Learn to Effectively Chair Meetings<\/strong>.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Want to be known as someone who gets things done? Perfect your role as a meeting chair.&nbsp;<\/p>\n\n\n\n<p>Being a project manager involves chairing a&nbsp;<em>lot&nbsp;<\/em>of meetings. If you can learn to run meetings where attendees leave with the feeling of having been productive and happy that they attended \u2013 then you have mastered this skill.<\/p>\n\n\n\n<p>Plus, running a bad meeting could mean missed deadlines and deliverables or budget overruns, which will definitely not improve your reputation as a project manager.<\/p>\n\n\n\n<ul>\n<li><strong>Think ahead.\u00a0<\/strong>Ideally, send out a meeting invitation and agenda a week in advance. Stakeholders and team members are busy. Only invite those who are necessary to the discussion. Giving them a week\u2019s notice (if possible), gives them a chance to fit it in their busy calendars. And it gives them ample time to prepare, if they are expected to bring something to the meeting.\u00a0\u00a0\u00a0<br><br>If there is a big decision to be made at the meeting, a week gives you time to talk with stakeholders, answering questions and considering options. It should help you get buy-in before the meeting so the process runs more smoothly and you\u2019ll get a decision by the meeting\u2019s end.<\/li>\n<\/ul>\n\n\n\n<ul>\n<li><strong>Assign Roles.&nbsp;<\/strong>If there will be a lot of attendees, it\u2019s a good idea to assign roles in advance. Choose someone to take notes, keep track of time, etc.<\/li>\n<\/ul>\n\n\n\n<ul>\n<li><strong>Stay on Topic!\u00a0<\/strong>It\u2019s so easy for a meeting to go off the rails, that you must be vigilant. Distractions are bound to happen, and some are even entertaining. However, if you don\u2019t \u201ckeep to the script\u201d it\u2019s much more likely you will miss something important or fail to accomplish the goal of the meeting.<br><br>If something comes up that is important, but off-topic, acknowledge the need to deal with it, but defer that discussion to a later date.<\/li>\n<\/ul>\n\n\n\n<ul>\n<li><strong>Recap Before Release.&nbsp;<\/strong>Before adjourning the meeting,&nbsp;&nbsp;hit the highlights and action items discussed. People can participate in the same conversation and hear something different. A recap of the meeting helps to make sure everyone is on the same page.<\/li>\n<\/ul>\n\n\n\n<ul>\n<li><strong>Follow-up Quickly.&nbsp;<\/strong>Send meeting notes out for review asap. Make any revisions necessary and send the final meeting notes, ideally within 24 hours. This definitely helps to underscore the idea that you are someone who gets things done in a timely fashion.<\/li>\n<\/ul>\n\n\n\n<p>We have a good primer about how to run effective meetings at&nbsp;<a href=\"https:\/\/www.projectmanagementdocs.com\/blog\/how-to-conduct-a-successful-meeting\/\">How to Conduct a Successful Meeting &#8211; Project Management Docs<\/a>, and it\u2019s a great place to start your journey.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Write_Everything_Down\"><\/span><strong>Write Everything Down<\/strong>.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Project managers are busy and deal with a lot of moving parts.&nbsp;&nbsp;Keep a notebook with you and write everything down. This might seem cumbersome, and perhaps unnecessary, but a notebook keeps items from falling through the cracks and serves as a good historical reference.&nbsp;&nbsp;<\/p>\n\n\n\n<p>For example, if someone asks a follow-up question about a problem they had a few weeks ago, you can flip back through your notes to refresh your memory and share what action you took to address the issue.&nbsp;<\/p>\n\n\n\n<p>A little spiral notebook you can keep in your pocket is sufficient, but if you want the easiest way to organize your notes and retrieve information without leafing through pages of notes, consider the&nbsp;<a href=\"https:\/\/remarkable.com\/\">reMarkable 2<\/a>. It\u2019s a tablet that allows you to take hand-written notes that can automatically be transformed into typewritten text. Send it to your files or share it with a colleague.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Learn_Peoples_Names\"><\/span><strong>Learn People\u2019s Names<\/strong>.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The sweetest word to anyone is their name.&nbsp;&nbsp;If you can walk into a room and address people by their names you will automatically earn a bit of good will.<\/p>\n\n\n\n<p><a href=\"https:\/\/ronwhitetraining.com\/media\/\">Ron White<\/a>&nbsp;has a very fun and effective methodology for remembering people\u2019s names. We\u2019ve had team members use his technique quite often. It works!<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Working_on_Your_Skills_Is_Worth_the_Effort\"><\/span><strong>Working on Your Skills Is Worth the Effort<\/strong>.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>As long as you seek out learning opportunities and remain open to what they have to offer, you will no doubt become a better project manager. And remember, the more you incorporate the skills above, the more second nature they will become.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The biggest secret to becoming a better project manager is knowing you will always be a student. To be truly great, you will understand that you have never \u201carrived,\u201d and can now rest on your laurels. You must always be searching, asking questions, and learning. Becoming a better project manager is not beyond your reach,&#8230;<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v20.2 (Yoast SEO v22.6) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Be a Better Project Manager<\/title>\n<meta name=\"description\" content=\"Becoming a better project manager is not beyond your reach, but you will have to stretch for it. Here&#039;s where you should focus your energy.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.projectmanagementdocs.com\/blog\/better-project-manager\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Be a Better Project Manager\" \/>\n<meta property=\"og:description\" content=\"Becoming a better project manager is not beyond your reach, but you will have to stretch for it. 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